The Metropolitan Association
of College & University Biologists
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CONSTITUTION
(Revised 11/2/96)
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Article I - Name |
| The
name of the Association shall be The Metropolitan
Association of College and University Biologists. The official
abbreviation shall be MACUB. |
Article II - Purpose |
The
purpose of the Association is to stimulate dialogue among college and
university biologists in the New York Metropolitan area. The Association
shall serve as a forum for exchanges concerning humans and their environment,
methodology, content and curriculum in the biological and health sciences,
transfer and articulation problems of two and four year colleges, exchange
of faculty, and in obtaining grant applications, and other topics of
interest to the Association.
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Article III - Membership |
| Regular
Membership in the Association shall be open to all biologists
who share the stated purpose of the Association and who are or have
been affiliated with a Metropolitan area college or university
Affiliate Membership in the Association
shall be open to all commercial suppliers/exhibitors who exhibit at
MACUB events.
Associate Membership in the Association
shall be open to all students affiliated with a Metropolitan area college
or university.
Emeritus Membership in the Association
shall be open to retired biologists who have been active regular MACUB
members. This type of membership requires an application which must
be approved by the Executive Board of MACUB. No dues will be assessed
but these members will be charged for events. Emeritus members must
renew their membership in writing every two (2) years. |
Article IV - Officers |
The
Officers of the Association shall be the President, Vice President,
Corresponding Secretary, Recording Secretary, and Treasurer. The President,
Vice President, and Corresponding Secretary shall be elected in even
years while the Treasurer and Recording Secretary in odd years, each
to terms of two years. Normally, no person may hold the same office
for more than three consecutive terms.
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Article V - Executive
Board |
The
Executive Board of the Association shall consist of the Officers of
the Association, four Members elected at-large, the Conference Director
for the annual MACUB conference for that year, the Editor of the Association
publication, the immediate Past President, the Conference Director from
the previous year, the Awards Chair, and the Archivist. |
Article
VI - Advisory Council |
The Advisory Council
of the Association should consist of one member from each Metropolitan
area college or university biology department. The Vice President shall
serve as chairperson of the Advisory Council. |
Article
VII - Affiliations |
The
Association is empowered to incorporate and to affiliate with other
organizations at the discretion of the Executive Board. Article VIII
- Bylaws The provisions of the Constitution of the Association shall
be carried out in accordance with the current Bylaws of the Association.
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Article
IX - Amendments to the Constitution |
Amendments
may be initiated by individual members of the Executive Board or by
a petition to the Executive Board by ten members of the Association
or by any member of the Association at the annual meeting of the Association.
Amendments to the Constitution must be approved by a two-thirds majority
of the Executive Board, and then must be ratified in a closed ballot
by two-thirds of those members of the Association voting. Association
Bylaws may be amended by 2/3 majority vote of the Executive Board.
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BYLAWS
(Revised 1/19/96)
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Article
I - Membership |
The Association shall consist
of Regular, Affiliate, Associate, and Emeritus Members. Applicants ligible
under Article III of the Constitution must submit their applications
to the Corresponding Secretary. New members will be accepted at any
time upon approval of application and payment of dues. Only dues paying
Regular Members shall have the right to vote, to hold office, or to
make nominations.
Resignations shall be submitted to the Corresponding Secretary in writing.
The resignation of the Corresponding Secretary shall be submitted to
the President.
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Article
II - Meetings |
The Metropolitan Association
of College and University Biologists is authorized to hold educational
and scientific meetings in the New York Metropolitan area. There shall
be held, at least annually, a general business meeting in connection
with the annual MACUB Conference. Parliamentary procedures to be followed
during the business meeting shall be those specified in Robert's Rules
of Order, Revised. Fifty percent of the Regular Members present at the
Business Meeting shall constitute a quorum. |
Article
III - Dues |
All fiscal affairs of
the Association shall be based on the yearly calendar (January l - December
3l). Membership dues may be established from time to time by the Executive
Board, subject to approval by a majority vote of the members at the
annual business meeting.
Annual dues are payable at the beginning of the fiscal year or may be
prepaid at the previous year's fall conference. Members unpaid will
be notified and if still unpaid will be dropped from the mailing and
subscription lists on March 3lst of that calendar year. Membership may
be reinstated upon payment of dues. |
Article
IV - Publications |
The Metropolitan Association
of College and University Biologists is empowered to publish or enter
into agreements with others to publish such journals and other publications
(abstracts, reviews, newsletters, etc.) as may be authorized by the
Executive Board and/or a majority vote of the members at a subsequent
annual business meeting. Scientific publications, as authorized, shall
be under the management of an Editor. The Editor shall be appointed
by the Executive Board for a two year term. Normally, the Editor shall
not serve for more than three consecutive terms. The In Vivo is the
official publication of MACUB. Additional publications may also be periodically
released. |
Article
V - Duties of the Executive Board Members |
It shall
be the duty of the President to preside over the annual business meeting
of the Association.
The President will serve as chairperson
of the Executive Board, will appoint and charge, with the approval of
the Executive Board, the chairperson and members of all committees,
and will carry out other activities usually pertaining to the office.
The Vice President
will establish and serve as chairperson of the Advisory Council. In
the event the President is no longer able to serve, the Vice President
will automatically succeed to the presidency for the remainder of the
term.
The Recording
Secretary of the Association shall record Board Members who are
present, absent, or excused from Executive Board meetings and shall
distribute the minutes of the Executive Board meetings, the annual business
meeting, and any other officially sanctioned meetings as advised by
the Executive Board. The Recording Secretary is responsible for Election
Committee duties as stated in Article VIII - of these Bylaws
The Corresponding
Secretary of the Association shall receive and validate applications
for membership, respond to all inquiries, assemble and update the directory,
and any other duties that usually pertain to this office.
The Treasurer
of the Association is responsible for the preparation of an annual
fiscal report, processing of dues, preparing regular financial reports
for the Executive Board meetings, income tax reports, and other duties
usually pertaining to this office.
The Past President
shall be Chairperson of the Elections Committee and receive and tabulate
nomination and election results.
The Members-at-large
shall chair committees (Articulation, Exhibitors, etc.) and handle other
assignments as directed by the Executive Board.
The Conference
Director chairs the Conference Committee.
The In Vivo Editor
shall be responsible for publishing and distributing MACUB’s publication
and chair a Publications Committee if extant. Normally there should
be at least two (2) issues per year.
The Awards Chair
shall be chairperson of the Awards Committee and is responsible for
the dissemination of information and selection of the awardees for various
MACUB sponsored awards.
The Archivist
shall be responsible for maintaining historical records for MACUB and
serve as a historical reference source for the membership. |
Article
VI - Responsibilities of the Executive Board |
The duties of the Executive Board shall be to
determine the policies for the good of the Association in accordance
with the Constitution, and to implement and conduct the execution
of these policies as provided in these Bylaws. The Executive Board
shall plan scientific meetings, authorize the expenditure of Association
funds, and obtain an annual audit of the Association finances. As
determined by the Board, the audit shall be done by a member of the
Executive Board who is not a signatory on the Association accounts
and/or by a professional auditor. The Executive Board shall fill any
vacancy among the officers as specified in Article VIII. It shall
appoint an Editor and shall be responsible for establishing and terminating
ad hoc standing committees as necessary.
The Executive Board shall meet, at the call of the
President, at least twice a year, once during or shortly after the
Annual MACUB Conference at which the annual business meeting is scheduled,
and once before the next such business meeting. At its first meeting
it shall elect the Elections Committee and it shall fill any vacancy
in the office of Editor. At the second or subsequent meeting, the
Executive Board shall consider changes in the dues, amendments to
the Constitution and Bylaws, proposals for affiliation, and set the
agenda for the annual business meeting.
The Executive Board shall have the power to conduct
other business by means of a mail vote.
Five members of the Executive Board shall constitute
a quorum. Any Board member with three (3) consecutive unexcused absences
from Board meetings cannot be eligible for any Office the following
year; excused absences are determined by the President.
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Article
VII - Duties of the Advisory Council |
It shall be the duty of the Advisory Council members to keep the
members of their biology department aware of the activities of the
Executive Board and the Association. They will also be called upon
by the chairperson of the Advisory Council for advice concerning policies
and activities of the Association. Members of the Advisory Council
shall be MACUB members in good standing, appointed or elected by their
respective biology department. The Advisory Council shall recommend
site locations for prospective main conferences and mini conferences
to the Executive Board.
The Advisory Council representatives from each campus shall be responsible
for distributing the directory survey, publicity for annual conferences,
and for supplying updates from their department.
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Article VIII - Elections
and Terms of Officers and At-Large Members of the Executive Board |
Nominations
for offices to become vacant shall be made by the Elections Committee
and the list of those nominated shall be sent to all members at least
one month prior to the annual business meeting. The Elections Committee
shall make nominations for the office of President and Vice President,
and one nomination for each of the remaining offices. Nominations will
also be received by petition. Each petition must be signed by five members
and must contain a written statement by the nominee that s/he is willing
to serve if elected. In order that the names of the persons so nominated
may appear on the ballot, the petition must be received by the Recording
Secretary at least six weeks before the annual business meeting. The
final list of nominees arranged as a ballot shall be mailed to the members
one month prior to the annual business meeting and the ballots returned
to the Recording Secretary at least three days before the annual business
meeting. The candidate for each office receiving the highest number
of votes will be elected. In the case of a tie vote for an Officer,
other than the President, the President shall cast the deciding vote.
In the case of a tie vote for President, the Past-President shall cast
the deciding vote. In the event that the immediate Past-President is
not available to conduct elections, the Executive Board by a 2/3 majority
vote may appoint a Chairperson.
The Conference Director for the current year shall be appointed by the
host institution of the conference for that year.
The election of the four Executive Board
Members-at-large shall follow the same alternating schedule as for the
Officers; two Membersat-large shall be elected each year. The slate
shall consist of at least two names each year. Additional nominees may
be placed on the ballot by petition. The procedure is the same as for
nominating Officers. Those receiving the highest number of votes shall
be elected. The Members-atlarge of the Executive Board shall serve a
two year term.
All Officers shall take office at the
end of the annual business meeting. Interim vacancies on the Executive
Board shall be filled by the Executive Board, except that of President.
The Vice President will assume the duties of the President and an Interim
Vice President appointed. In the event that there is no Vice President
to advance, the Executive Board shall elect one of its number to serve
as acting President until the completion of the next regular election.
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Article
IX - Standing Committees |
A. Elections
Committee
The Elections Committee shall consist of five members of the Association.
The immediate Past President shall chair this Committee. At least
two members of this Committee may not be members of the present Executive
Board. It is the responsibility of the Elections Committee to prepare
lists of nominees from the members, as described in Article VIII,
with a view to securing wide representation on the Executive Board.
The Elections Committee shall also ascertain the willingness of each
nominee to serve if elected.
B. Articulation
Committee
The Articulation Committee shall be chaired by one of the elected
Members-at-large. The Committee shall meet to discuss, formulate policy,
and document articulation policies that exist between 2 and 4 year
colleges in the New York Metropolitan area.
C. Exhibitors
Committee
The Exhibitors Committee shall be chaired by one of the elected Members-at-large
and shall include present and past Conference Directors, and at least
one exhibitor. The Committee shall survey, organize, and promote the
soliciting of exhibitors for each annual conference. The Committee
shall maintain an up-to-date record of each vendor, their participation
activity in the yearly conferences, and any other relevant information.
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Article
X - Amendments to the Bylaws |
| Bylaws may be amended by 2/3 majority vote
of the Executive Board. |
